VENDOR ENROLLMENT TERMS
Purpose
The primary purpose of the exhibits at the 2023 Parliament of the World's Religions is to develop and encourage interfaith knowledge and to be of value to the attendees. It is expected that all exhibits will be conducted in such a way as to conform to that purpose. The Parliament reserves the right to deny any vendor booth space or sponsorship if the Parliament feels the exhibit material is not in keeping with the objectives of the Parliament.
The Guiding Principles of the 2023 Parliament are: (1) respectful dialogue: we listen and speak with respect (2) non-proselytizing: we do not attempt to convert others or speak derogatorily about any tradition (3) willingness to explore a wide variety of topics: we embody compassion as we engage in difficult conversations
PoWR Bookstore Operations
Vendors selling through the PoWR Bookstore will be provided display space on bookstore tabling for up to six (6) titles. Vendors who wish to sell more than six (6) titles should book their own booth space. The PoWR Bookstore is to be operated by Parliament staff and volunteers. Inventory and sales will be tracked through a Point of Sale system and vendors will receive a check for any sales they receive through the bookstore.
Expense Responsibility
Vendors can choose one of two fee options for booking space at the PoWR Bookstore: 1) A one-time fee of $800 at time of booking and vendor keeps 100% of profit from sales; 2) A one-time fee of $50 at time of booking and a 50/50 profit split from sales. Vendors are responsible for shipping costs of book inventory to the McCormick Place. The Parliament is responsible for dock receiving costs of book inventory at the McCormick Place. Vendors and/or their representatives agree that any charge incurred that is not covered in your vendor package will be the sole responsibility of the exhibitor/sponsor and all bills must be paid prior to departure from the McCormick Place Lakeside Center.
Ownership and Use of Logos and Trademark
Vendor agrees it is not authorized or permitted to use the trademarks or logos for the 2023 Parliament of the World’s Religions or corresponding logo designs. In any and all actions surrounding the Event, Vendor agrees that any lawful use of Parliament’s trademarks shall be made solely in plain text and solely in purely factual and accurate statements regarding the cooperation and relationship of Vendor’s products with the Parliament. Under no circumstances will Vendor falsely state or imply any affiliation or partnership with the Parliament where no such relationship exists. Parliament will refuse access to the Event (and related materials and promotional activity) to any Vendor violating the above requirements. We encourage Vendor to use #2023PoWR to promote the event.
Materials
All materials used in displays must be flameproof and meet local fire regulations. All materials must remain in the exhibit hall; solicitation in public areas outside the exhibit hall or distributed to guest rooms is strictly prohibited. Any persons or group violating this policy will be asked to leave the exhibit. Refunds will not be granted. Banners, signs or graphics cannot be placed on walls or public areas without explicit consent and approval from the Parliament. All product and signs must be kept within the booth space.
Terms of Cancellation
There will be no refunds, and balance for all space contracted must be paid in full. Unpaid balance is due at the time of cancellation. If because of war, fire, strike, Vendor facility construction or renovation project, government regulation, public catastrophe, Act of God, or the public enemy or other cause beyond the control of the Parliament, the event or any part thereof is prevented from being held or is canceled by the Parliament, the Parliament shall have no liability to the Vendor.
Publicity
Vendors will not issue any press release regarding any of the terms and conditions without the express prior written consent of the Parliament of World’s Religions.
Applicable Laws and Approvals
Vendor shall abide by and observe all laws, rules regulations and ordinances of any applicable government authority. The Parliament reserves the right to approve all prospective exhibitors and sponsorships. The Parliament does not guarantee specific volumes or levels of attendance. Vendors shall not be entitled to any refund, in full or in part based on attendance level(s). Vendors agree to receive Parliament's newsletters and emails containing updates and promotional material regarding the 2023 Parliament of the World's Religions. To withdraw consent, please select unsubscribe in the email or contact the Parliament directly.
Representations
Vendors and the Parliament will each warrant and represent that (i) their execution and performance of these terms or any resulting agreement does not violate, conflict with, or result in a material default under any other contract or agreement to which it is a party, or by which it is bound; (ii) it has the right and authority to enter into this agreement; and (iii) it will comply with all applicable laws, rules and regulations.
Disclaimer of Liability; Insurance
A. THE PARLIAMENT AND ITS OFFICERS, AGENTS, EMPLOYEES OR OTHER REPRESENTATIVES SHALL NOT BE HELD LIABLE FOR, AND THEY ARE HEREBY RELEASED FROM LIABILITY FOR, ANY DAMAGE, LOSS, HARM OR INJURY TO THE PERSON OR PROPERTY OF THE SPONSOR/EXHIBITOR OR ANY OF ITS VISITORS, OFFICERS, AGENTS, EMPLOYEES OR OTHER REPRESENTATIVES, RESULTING FROM THEFT, FIRE, WATER OR ACCIDENT OR ANY OTHER CAUSE.
B. IT IS THE RESPONSIBILITY OF THE SPONSOR/EXHIBITOR TO MAINTAIN APPROPRIATE INSURANCE COVERAGE FOR ITS PROPERTY AND LIABILITY.
Additional Terms
Any matters and questions not covered by the Terms and Conditions are subject to the decision of The Parliament. The Parliament may amend these Terms and Conditions at any time. All amendments made shall be equally binding on all parties affected by them, as are the original regulations.
